DARs are a snap with IDEA
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Improve patient safety
standardized processes for managing investigational product to improve patient safety while maintaining regulatory compliance
safeguards to prevent selection for dispensing of expired or quarantined agents
reduce the risk of dispensing to patients not enrolled on a study
Benefits of centralized inventory management
Centralized electronic management of investigational products offers improved legibility, reduced paperwork/handwriting and streamlined inventory management to provide pharmacists more time for valuable work and patient care
Provides standardized DARFs with sections for required transactions (receipt, dispensing, returns and disposition) to ensure consistency and compliance with applicable regulations. DARFs can be customized using filters, but still maintain a standard appearance for all protocols regardless of sponsor
Automates processes to provide accurate management and documentation of investigational product receipt, storage, dispensing, returns and final disposition, which in turn improves overall investigational pharmacy effectiveness.document storage and access
Provides common access to protocol, patient and investigational product information, eliminating duplicate or multiple spreadsheets maintained by individual users - time savings for staff and elimination of paper record keeping greatly reduces waste.
Order and receive agent
Permits the ordering of investigational agents to be aligned with the patient and protocol using a variety of scalable order forms, email, and online ordering. Able to track processed orders via Agent Ordering report (queue).
Upon receival records agent details, including exact date/time received, pharmacy generated lot numbers, container type, quantity, unit, method, packaging, supplying agency, storage location, etc.
Updates Drug Accountability Records (DARs) and notifies the requesting individual of agent arrival.
invoicing, sponsor payment tracking and allocation
manage study start-up costs
track money paid out to third-parties
tools for managing billing compliance, financial analysis and MCA creation
Staff time and effort tracking
manage staff tasks and time spent on task
report workload data
In 1997 DDOTS began working on the development of pharmacy management software for institutions participating in National Cancer Institute trials. Collaboration with members of the NCI's Pharmacy Management Branch at that time enhanced DDOTS' understanding of the NCI's issues and future direction required for investigational drug management systems.
IDEA incorporates numerous elements to manage the entire process of drug ordering and dispensing, drug tracking and NCI reporting. For example:
The Drug Order Module permits the ordering of a drug to be aligned with the patient and protocol.
The Receive Agent Module updates drugs on order, identifies those back-ordered and updates the DARs in NCI format.
The Transfer Module allows the potential to transfer drugs among protocols and locations and then evaluates the ramifications of a transfer on inventory. This capability was of particular interest to the NCI in order to streamline or eliminate the process of shipping, returning and re-shipping investigational drugs.
The Returns Module tracks drugs returned to the NCI with email available for notification of returns, including NCI return authorization numbers.
A comprehensive Reports Module includes an accountability report through which the NCI and/or research bases can perform random audits of research site drug usage and inventories.
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